SSC CURRENT STUDENTS – STUDENT ACTIVITIES I General Policies I Student Organizations I Student Council (SC) I Standard Operational Procedures for Student Activities

1.     Unlawful and illegal activities contrary to good morals are prohibited.

2.      Authority to Operate - The Dean of Student Affairs has the authority to regulate the establishment and operation of student organizations, upon compliance with the requirements, prescribed under these rules, subject, however, to the supervisory regulatory authority of the CHED Chair over all government and non- government schools, and to revoke or cause the revocation of the authority to operate granted to student organizations for cause.

3.      Supervision of Student Activities - It shall be the responsibility of the Dean of Student Affairs to supervise and regulate the operations as well as activities of all duly recognized student organizations, for the purpose of directing as well as maximizing efforts toward the attainment of their avowed and approved objectives.

Procedures in Forming a Student Organization

1.      Application - Any group of ten students may apply with the Dean of Student Affairs to organize and operate a student organization, provided, however, that for the specific purpose of accreditation of such organization, the total membership thereof shall not be less than thirty (30) students at the time of issuance of its certificate of recognition and provided, further, that the membership of such organization shall be limited to bona fide students of the school.

2.      Accreditation/Re-accreditation of Student Organizations- This is facilitated by a screening committee composed of the Dean of Student Affairs (DSA), Assistant to the Dean of Student Affairs, and Student Organization Chairperson (SOC).

3.      Requirements for Accreditation - Every accredited or recognized student organization shall be registered with the Student Affairs Office. For this purpose the following shall be required:

      a.      A copy of the approved constitution and by-laws of the organization, signed by the
      initial set of officers.  The Constitution and By-law should conform to institutional
      requirements set by the DSA.

      b.      A list of the initial set of officers and members of the organization, including an
      indication of their respective positions and their respective specimen signatures.
      The list of officers should include the Outreach Liaison Officer as part of the
      executive board of the organization.

      c.       A flowchart of activities for the school year with the corresponding budget
      proposal.

      d.      Attendance to the May and October Scholastican Leaders' Training (SLT) and the
      OLO exposure immersion is a pre-requisite to the availment of the SAO Budget for
      accredited organizations.  There are also basic requirements for accreditation of
      probationary organizations.

Certification of Recognition

A corresponding letter of recognition shall be issued to each student organization upon full compliance with the requirements herein prescribed, provided, however, that such certificate shall be effective for three (3) school years only and may be renewed after such period.

On Membership

A bona fide student may belong to not more than three (3) organizations.

On Officership

A student may hold a major position in one organization only.  Members of the student organization are encouraged to become officers of their respective organizations.  There shall be at least four (4) officers for each organization namely: President, Vice-President, Secretary and Treasurer.

Renewal of Registration and Re-accreditation

A yearly re­-accreditation of all student organizations shall take place on the last Friday of June when the organization submits to the SAO the following:

a.   letter to the DSA informing her of the on-going status of the organization, signed by
      all newly elected officers (SAO form 55)

b.   list of at least 30 new and old members with their respective signatures

c.   copy of Constitutional Revisions (if there are any) signed by all officers

d.   flowchart of activities for the school year with corresponding budget proposal

e.   Bio-data of moderator (if newly appointed)

Revocation of Recognition/Probationary Status

Any student organization which has been granted institutional recognition and which violates its own statement of purpose/constitution or fails to comply with the college policies is liable to the revocation of recognition.

On student organizations' probationary status: 

1.      organizations which obtained an average yearly evaluation score of less than 250 points on their performances will be on probationary status for the incoming school year with a 50% budgetary allocation only

2.      organizations under probation will share office space with other probationary organizations or may not be granted an office space

3.      in. case of conflict with the use of facilities, negotiations shall be worked out with the DSA and the Student Council (SC) on the organization concerned

4.      organizations which are on probationary status for two consecutive semesters will no longer be recognized for the next academic year

Student Organization Fund

All student organizations' money (membership fee, ticket sales, fund-raising) will be deposited in an identified bank with the President, Treasurer, and DSA as signatories for withdrawal.  Only an amount of PhP3,000.00 in cash can be handled by the Treasurer to be liquidated before encashing an amount.

However, an organization may be allowed to make a budget proposal for any planned project that would need more than PhP3,000.00.

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