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STUDENT COUNCIL ORGANIZATION (SCO)


The Student Council Organization is the high school students’ governing body, with its officers duly elected by the student body every year.

Objectives 

The Student Council Organization (SCO) aims to:

1.  facilitate communication between students and the administration, faculty, fellow      
     students and the rest of the Scholastican community;
2.  recognize and uphold the students’ rights and welfare;
3.  undertake student activities and projects which promote the realization of the HS Unit
     objectives;
4.  encourage maximum student participation and involvement in these activities; and
5.  promote the spirit of camaraderie, community and harmony within and outside of SSC.

MEMBERSHIP 

Every student enrolled in the High School Unit automatically becomes a member of the SCO and shall enjoy all the rights and privileges pertaining thereto.  She has the duty to fulfill the functions of an SCO member.

The Student Council officers are composed of the Student Council Core members, Class officers and Club officers. They are elected by the students annually.

THE STUDENT COUNCIL ORGANIZATION CORE – is the administrative, implementing and coordinating body of the SCO.  It is composed of the President, Vice-President, Secretary, Treasurer, Outreach Coordinating Chairperson, Club Coordinating Chairperson, Batch Representatives (Yrs. I-IV).

GENERAL FUNCTIONS OF THE SCO CORE

The Core shall:
 4 together with high school administration plan, coordinate, and implement a formation/
     development program for student leaders as well as co-curricular and extra-curricular
     activities which will enrich the students’ social awareness, interpersonal skills and spiritual
     being;
 4establish a link between the administration, faculty, parents and students by representing
    the student body in the decision-making of the school through the Expanded Administrative
    Council and by disseminating vital information on matters which affect the school
    community, especially the high school students;
 4 promote and protect students’ rights and welfare;
 4 implement the rules and regulations stipulated in the student’s Handbook;
 4 help maintain discipline during departmental and institutional activities
 4 initiate activities for better community growth;
 4 promote awareness of social issues, and commitment to, involvement in and solidarity with
     communities within and beyond SSC; and
4 act as official student representatives of the HS Unit in institutional, Association of
     Benedictine Schools or non-SSC functions

SPECIFIC FUNCTIONS OF THE SCO CORE

1. President
  4  Signs all resolutions, communications, and papers of the Student Council.
  4  Presides over all meetings of the Student Council Core.  She may engage in the discussion
        provided that she does not partake in the decision-making.
 4  Presents suggestions, recommendations, and decisions of the Student Council to the
       administration and/or Faculty and vice- versa.
  4  Represents the Student Council in her official capacity as chief executive officer on
       occasions that would require representation for the Student Council.
   4 Performs such duties as may be necessary  

2. Vice-President
  4  Assists the President whenever necessary and assume her office in her absence.
  4  Initiates efforts or activities to effectively promote and protect student welfare, together
        with the other concerned sectors of the High School Unit, if any.
  4  Initiates efforts or activities to effectively promote awareness of and involvement in
        social issues.
  4  Takes charge of the Student Council’s social correspondences such as greeting cards for
        birthdays, celebrations, and other similar events.
  4  Heads the Logistics Committee.
  4  Performs other duties that the Student Council Core or the President may from time to
        time assign to her.

3. Secretary
  4  Keeps minutes of the organization’s meetings and furnish the facilitator and attendees
        copies of the said minutes.
  4  Checks attendance during minutes and keep records of attendance of all members.
  4  Keeps all papers and official correspondence of the Student Council Core.
  4  Publishes the official decisions, projects, and announcements of the Student Council Core
        through the Student Council board, the school newspaper, and/or other appropriate
        avenues.
  4  Heads the Documentation and Publicity Committee.
  4  Performs other duties that the Student Council Core or the President may from time to
        time assign to her.

4. Treasurer
  4  Keeps the record of the funds of the Student Council and submit financial statement after
        every activity which shall be published by the SC Secretary.
  4  Disburses the funds of the Student Council in accordance with an appropriation of the
        Student Council.
  4  Initiates efforts or activities to raise funds for the Student Council.
  4  Heads the Finance Committee.
  4  Performs other duties that the Student Council Core or the President may from time to
       time assign to her.

5. Club Coordinating Chairperson
  4  Acts as a liaison between the Office of Student Activities and Services and the various
        clubs/student organizations, and vice versa.
  4  Coordinates with the clubs and the Office of Student Activities and Services regarding
        Student Council projects, decisions, and announcements.
  4  Coordinates activities that may be applicable to all clubs, such as Club Fair and Alternative
        Class Day.
  4  Raises club concerns to the Student Council, Office of Student Activities and Services,
       and/or other concerned units.
  4  Coordinates with the Outreach Student Coordinator regarding club outreach activities
  4  Performs other duties that the Student Council Core or the President may from time to
       time assign to her.

6. Outreach Student Coordinator
  4  Acts as a liaison between the Outreach Program and the Student Council, and vice-versa.
  4  Coordinates with the Outreach Program regarding Student Council Core projects,
        decisions, and announcements.
  4  Coordinates with the Club Coordinating Chairperson regarding Student Council projects.
  4  Performs other duties that the Student Council Core or the President may from time to
        time assign to her. 

7. Year-Level Representatives
  4  Disseminates information to and from the Class officers of the year-level she represents.
  4  Initiates, facilitate, and coordinate year-level activities that are officially sanctioned by
        the school.
  4  Assists in academic or homeroom activities whenever necessary or requested.
  4  Forwards year-level feedback and/or concerns to the Student Council Vice-President
        and/or Student Council Core so appropriate actions may be taken.
  4  Performs other duties that the Student Council Core or the President may from time to
        time assign to her.

8. Student Council Committees
  4  Logistics Committee – handles all logistical requirements of the Student Council and is
        headed by the Student Council Vice-President. All Class Vice-Presidents are automatic
        members of this committee.
  4  Documentation and Publicity Committee – keeps a record, both print and non-print,
        regarding the organization’s undertakings. It is headed by the Student Council Secretary.
        All Class Secretaries are automatic members of this committee.
  4  Finance Committee - takes charge of all matters and/or relating to funds, expenditures
       and auditing the Student Council and is headed by the Student Council Treasurer. All Class
       Treasurers are automatic members of this committee.
  4 Ad hoc Committees – may be created from time to time by the Student Council Core or the
       Student Council President.

CLASS AND CLUB OFFICERS


The Class officers are elected annually through the Homeroom program and take charge of class affairs. The Club officers, meanwhile, are also elected annually through the Student Activities Program and take charge of club affairs.

1. The Class/Club President has the following responsibilities:

  4 Represents their respective classes/clubs in all Student Council meetings.
  4 Channels all information from the Student Council Core to their classes/clubs and in
return present suggestions, reactions, and recommendations of their classes/clubs to the Student Council Core.
  4 Spearheads the participation of their classes/clubs in activities sponsored by the Student Council Core and other school-sanctioned activities.
  4 Takes charge of her class/club in the absence of the teacher.
  4 Performs other duties that the Student Council Core or the SC President may from time to time assign to her. 
     

2. The Class/Club Vice-President has the following responsibilities:

  4 Assumes the responsibilities of the Class/Club president in her absence.
  4 Checks the attendance during the designated times and submits a report of absences and late comings to the High School Office.
  4 Handles the logistical requirements of her class/club.
  4 Performs other duties that the Student Council Core or the SC Vice-President may from time to time assign to her. 
     

3. The Class/Club Secretary has the following responsibilities:

  4 Takes down the minutes of the meetings, keep a record of them, and furnish the
members and other people concerned with their own copies.
  4 Posts official notices and announcements on the class/club bulletin boards.
  4 Collects reply slips, keep a record of submission and surrender both the reply slips and records to the office/people concerned during the designated times.
  4 Performs other duties that the Student Council Core or the SC Secretary may from time to time assign to her.
     

4.  The Class/Club Treasurer has the following responsibilities:
  4 Takes charge of the collection of funds and other financial matters.
  4 Prepares financial reports after every activity and furnishes copies of the report for the class adviser/club moderator.
  4 Performs other duties that the Student Council Core or the SC Treasurer may from time to time assign to her.
     

5.   The Class/Club Outreach Student Representative has the following responsibilities:

  4 Spearheads outreach participation within her class/club.
  4 Records the outreach participation of her classmates/club mates.
  4 Disseminates information from the Outreach program to her class/club.
  4 Performs other duties that the Student Council Core, Outreach Program, SC OSC and/or SC CCC may from time to time assign to her. 


6.  Other Positions in the club – Their duties and obligations are defined by the club’s
     constitution and by-laws.

QUALIFICATIONS OF SCO CORE MEMBERS, CLASS AND CLUB OFFICERS


All must demonstrate:

1.  respect for human dignity, Christian concern for and sincere service to others in the
     community
2.  appreciation of their Filipino heritage
3.  good academic standing
     a.  no failing grade in any subject
     b.  must have no grade below 80 in any  of the four quarters
4.  respect and compliance of school policies, rules and regulations
     a.  must have a conduct average of at least G with no NI in any quarter
     b.  did not commit any serious offense or major offense in the school year immediately
          preceding the nominations
5.  leadership qualities
6.  positive interpersonal skills

SPECIFIC QUALIFICATIONS OF SCO CORE MEMBERS


1.  President
     a.  Must be a Senior
     b.  Must have been an efficient/effective class officer of SCO Core and an active member of
          a club in her Junior year 

2.  Vice-President
    a.  Must be a Senior
     b.  Must be conversant with current events, social issues and student concerns
    c.  Must have been an efficient/effective class officer or an active member of a club in her
         Junior year

3.  Secretary, Treasurer, Club Coordinating Chairperson and Outreach Student Coordinator
    a.  May be Juniors or Seniors
    b.  Must have been effective/efficient class officers or active members of a club in the
          school year immediately preceding nominations

4.  Batch Representatives - Must meet all general qualifications for class and club officers

ELECTION OF OFFICERS AND TERMS OF OFFICE


All officers shall have a one (1) school year term of office:

The student body elects the SCO President, Vice-President, Secretary, Treasurer, CCC and OSC at large while the students of their year-level elect the batch representatives. Election of the Core takes place in the last month of the school year (March).  Their term shall commence/ terminate after graduation ceremonies.

Class and Club Officers are elected within the first four weeks of the school year.

THE STUDENT COUNCIL CORE:
    1.  Screening Process
        a.  Composition of the Screening Committee for SCO Core
             4 Coordinator of Student Activities and Services
             4 Coordinator for Student Formation
             4 Outgoing Senior Core members
        b.  Procedures for Screening SCO Core Nominees
             4 Students nominate possible candidates for SCO Core positions.
             4 The CSAS informs and requires the nominee to file a certificate of candidacy and
                    to submit two (3) letters of recommendation – one, from her current class adviser;
                    the second and third, from any subject teacher, previous class adviser or
                    moderator.
             4 The Screening Committee deliberates on the qualifications of nominees based on
                    academic and disciplinary standings and recommendation letters.
             4 CSAS announces qualified nominees.
             4 Qualified nominees form parties.
             4 Parties submit party name, list of candidates and platform. 

    2.  Electoral Process 

Only students who have been screened and declared qualified may run for SCO Core. Candidates may run under an official party or as independents.

         a.  The COMELEC - The COMELEC shall be composed of the outgoing SCO Core members
              and eight (8) faculty members.  It shall perform the following functions: 
             4  Decide on the date, time and venue of the elections
             4  Ensure that the guidelines and procedures for the campaign and elections are
                   properly observed and implemented
             4  Conduct elections
              4  Canvass election results

         b.  Campaign Guidelines - The campaign must be conducted as befits the dignity of the
              Student Council Organization.
              4  Party names, campaign gimmicks and materials must uphold the dignity and
                   integrity of the SCO and fellow candidates.  Campaign strategies should not, in any
                   way, besmirch the reputation of the opposition.
              4  Campaign must be focused on the candidate’s qualifications.
              4  Campaign must be conducted with simplicity and at minimum expense.
              4  On the first day of the campaign period, parties must submit their official
                    platform and list of candidates with their corresponding qualifications and 2 x 2
                    photos for posting by the COMELEC at a designated area.
              4   Delivery of speeches at the Miting de Avance must conform to given guidelines.

        c.    Election Procedures
              4   All High School students are eligible to vote.
              4   COMELEC will designate the date, time and venue of election.
              4   Official ballots will be used for elections.
              4   Voters must observe given guidelines for ballots to be considered valid.
              4   Canvassing of ballots by the COMELEC will take place immediately after elections.
              4   Each party/candidate is allowed one (1) poll watcher per canvassing room.
              4   Election results will be announced by the CSAS and an official notice will be posted
                    at the SCO Board on the school day immediately following the canvassing.
              4   Elected Core will be formally presented to the high school community during the
                    year-end turn-over rites. 

CLASS AND CLUB OFFICERS  


1.   Screening Process
     a.  Students are nominated for class and club positions by their respective class/club
           mates.
     b.  Nominees are officially screened by the CSAS and CSF on the basis of given
           qualifications.
     c.  Class advisers are informed of qualified nominees.
2.    Elections of Class and Club Officers - Class and club officers are elected by their
       respective class/club mates.

IMPEACHMENT OF STUDENT LEADERS


1.  Grounds for Impeachment - Any student leader may be impeached on the basis of any of the
     following:
      a.  Inefficient/ineffective disposition of duties and responsibilities
      b.  Academic failure(s) for two (2) consecutive quarters
      c.  Involvement in a serious or major disciplinary case 

2.  Composition of the Impeachment Committee
     a.  SCO President
     b.  Year-level Representative (for class officers) or CCC(for club officers)
     c.  Adviser/Moderator of student involved
     d.  Coordinator of Student Activities and Services
     e.  Coordinator for Student Formation 

If the SCO President/Year Level Representative/CCC is the aggrieved party in a complaint or the subject for impeachment, a representative chosen by the Impeachment Committee will take her place in the committee.

3.   Procedure
     a.  The aggrieved party must present a formal complaint to the CSAS.
     b.  The CSAS convenes the Committee and presents the case.
     c.  The case must be presented in the presence of the aggrieved party and the subject for
           impeachment and her representative.
     d.  After a thorough deliberation on the case, the Impeachment Committee will decide the
           case. 

4.  Vacancies in any Position

If an officer resigns for any reason, or after due process is relieved of her office, an officer-in-charge takes over until an election is held to fill the vacant position.

  
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  ST. SCHOLASTICA'S COLLEGE

2560 Leon Guinto Street, Malate, Manila, Philippines  ::  (632) 567-7686

For inquiry, comments and suggestions, please  send e-mail to sscinfo@ssc.edu.ph