PUBLIC SAFETY I General Overview I Disaster Plan I  Access Control Guidelines I

Safety and Security Office

Hotline: 526-1202
Head of Security Number: 524-7686 locals 108, 109
Help Desk: 524-7686 locals 101, 102
Gates: 524-7686 locals 103, 106, 107
E-mail: vivian.manila@ssc.edu.ph

Purpose

To formulate policies and guidelines that would regulate and control the access, identification and movement of students and personnel, visitors and vehicles while inside the campus and perimeters of St. Scholastica’s College.

Categories and their Definition

Persons and vehicles covered by these guidelines should be categorized and defined as follows:

Personnel - Persons who are directly employed and/or officially connected (agency personnel) with St. Scholastica’s College, Manila on whatever employment status,  as well as concessionaires or agency-hired personnel.

Students/Pupils - These are students who are currently enrolled in the Grade School, High School, Night Secondary School, College and Graduate Schools.

Residents (Priory/Manila Community) - The Benedictine Sisters and persons whose residence are within the school compound.

Visitors - Persons who transact business with the school; who delivers and fetch their wards or children to school; who deliver supplies, materials and equipment to the school;  who visit residents; and alumni members entitled to use the school facilities or sites for their functions and activities or any other persons visiting the campus for legitimate purposes.

Regular Patrons - These are the  parents, guardians, private nurse, drivers and alumni.

Vehicles - Cars, jeeps, utility vans, tricycles, pedicabs, motorcycles and bicycles being used by the school personnel, students, parents, concessionaires and visitors as well as school buses or school vehicles,  delivery trucks  and pick-ups that enter the campus for any purpose.

Identification Procedures

Identification cards shall be issued for each and every category as enumerated above in order that an effective control of their movements and access to the different buildings/facilities of the school. For this purpose, the following colors of ID cards shall be issued to each category as stated opposite each color, to wit;

·         VERTICAL ID CARDS – for all direct hired personnel; consists of the employee number, picture, complete name and signature, color-coded bar for the Office's/Unit’s  identification  and the signature of the School President.

·         VISITOR’S ID CARDS – for parents, alumni, guardians, drivers, private nurses,  coaches,  concessionaires, bus mothers  and security personnel, and other agency personnel and regular patrons of the school.  The ID shall consist of control numbers, picture, complete name, agency’s name and bearer’s signature, approving offices signature and color-coded card bar specifying their category.     

·         CAR PASS – The car pass shall be placed at the most visible part of the windshield or dashboard of the vehicle.  Parking slots are categorized based on the following signs/colors:

      PARKING 1 - Reserved parking space for employees only

      PARKING 2 - Parking space for visitors on a FIRST-COME-FIRST-SERVED BASIS.
                          Reserved parking for School-Owned Buses

      PARKING 3 (OTTILIEN BASEMENT) - Reserved parking for School vehicles and
                                                            Administrators' vehicles
 

Policies

·       Only those persons who are properly identified and have legitimate purpose for entering, will be allowed access.

·          All faculty members, office and maintenance personnel shall be issued their respective ID cards for official identification.  The holder shall wear the ID card while within the School premises.

·         All students shall be issued their respective ID cards for entry into the campus and for the use of school facilities. The ID will bear the color-coded bar according to the unit’s and classification (ex. Bus rider, commuter etc.)

·         Parents, Private Nurses, Coaches, Bus Mothers and the like, fetching students to and from the school shall be required to secure special pass from the Security Office after the endorsement of the Unit to which their daughters belong. They shall be allowed access only on designated areas.

·         Vehicles with DROP AND PICK car pass shall be allowed to enter the campus with NO PARKING privilege while those who have no car pass shall be subjected to a thorough check-and-inspection by the Checkpoint Guard.  The management reserves the right to deny entry to vehicles even with a valid car pass in any of the following cases:

     1.    The driver or any of the occupants is under the influence of intoxicating substances or
          prohibited drugs.

     2.   When the driver insists on parking in a NO PARKING AREA.

     3.    When the car pass is transferred to another vehicle not registered at the Security
          Office  (In this case the car pass will be confiscated).

     4.    When the student riding therein has no proper identification card and/or is not in proper
          complete uniform.

     5.    When there are special occasions where parking has earlier been reserved.

     6.   When the driver or rider has been banned from entering the premises for violation of
          school policies.

·     Movement of students, personnel and regular patrons within the school campus shall be restricted to those places they are authorized to enter and only when they have legitimate purposes for being there.

·     Personnel rendering overtime shall be required to fill-out in duplicate copy of "Authority to work Overtime" signed by their respective unit/office head: one is for the Security Office and another for Personnel.  This authority to work overtime shall be on the person of the authorized personnel while undergoing overtime to serve as a proof in case his/her authority is questioned. Personnel rendering overtime without authority from their respective unit/office heads shall be advised to leave the school campus.

·     In relation to the aforementioned proceedings, the respective unit/office heads are required to submit summary list of personnel rendering overtime work including the duration period.  This will be the basis of the security office to compare against the summary list submitted.

·     During ALERT LEVEL 2 AND 3, attaché case, handbag or school bag shall be subjected to a random security inspection.  The school reserves the right to deny entry to anyone who refuses to submit to such an inspection.

·     Firearms and explosives will not be allowed inside the school campus except for special cases which will require the concurrence of the Safety and Security Managers or his/her authorized representatives.  Knives and other deadly weapons, any form of prohibited drugs or narcotics, or any type of liquor will not be allowed inside the campus. These items will be confiscated at the gate and proper action will be initiated thereon.

·     The Security Unit shall be responsible for the control of access at the main entry points and at various control points within the campus.  The Unit/Office Heads shall be responsible for controlling access and movements within their offices.
 

Off-Limit Areas

·        The Central Plant and Business Office are considered restricted areas. Access to these places has to be pre-approved by School Treasurer.

·         Administration Offices and Sisters’ Houses are off-limit areas.  Only legitimate transactions are allowed inside these areas.
 

Required Behavior and Decorum

·         CURFEW HOURS – As a general rule, no one shall be allowed to loiter within the school premises beyond 10:00 o’clock in the evening to 5:00 o’clock in the morning except during emergency situations or special occasions.  Curfew hour for Grade School and High School is 6:00pm. 

·          DRESS CODE – Personnel, Students, and Visitors shall be required to be in proper attire before entering the school campus.  As a general policy, wearing of shorts, undershirts and slippers inside the campus shall be prohibited UNLESS such attire is related to particular activities.
 

Others

·       Spitting or urinating in places not designated for such purposes is prohibited.

·       Smoking inside the campus is not allowed.

·       Eating may be done only in the canteen and designated places provided proper sanitation
     procedures are followed.

·       Bringing of merchandise or food items for vending purposes is strictly prohibited
     unless authorized by concerned authorities.

·        Any form of gambling is strictly prohibited.
 

Identification and Movement Control

Students

·        Upon enrollment and payment of the corresponding fees, the student shall be issued a student ID card bearing his/her picture and complete name, and the signature of the respective Unit Head or Office Head.

·         The ID card shall be honored for a year upon issue, subject to validation at the Unit/Office Head every year.

·          Lost or mutilated IDs shall be replaced upon student's presentation of an affidavit of loss duly subscribed before a notary public.

·        Once a Grade/High School student enters the campus, they shall no longer be allowed to go out except at the end of school hours. Only on occasions when a pass is issued by the Coordinator of Student Services concerned shall the student be allowed to go out of the campus before the end of the school hours.

·         No student shall be allowed to stay inside the campus after school hours unless s/he is participating in an official after school activity. If confronted, the student must be able to present proof that s/he is indeed participating in such an activity and shall leave the campus as soon as it is over.

·         No student shall be allowed entry into the campus on non-school days unless s/he presents written authority from the school official concerned (in case of meetings, games, cultural activities, etc). In this case, s/he will be treated as an ordinary visitor and shall be subject to the rules and regulations.
 

School Officials, Employees, Faculty Members

·         All administrators, faculty, office and general services personnel shall be issued their respective identification cards upon employment with the school.

·        The holder, at all times while inside the campus, shall wear the  ID card.  Administrators shall make themselves a model by wearing the  ID cards.

·         The ID card is a property of the school and should be surrendered to the HRD Office when the holder’s employment with the school is terminated.
 

 Visitors

Visitors will be received initially by the Control Guard at the Control Booth.  The Control Security will:

·         Check if the visitor is listed in the expected Visitors’ List by any unit/office with proper identification in the Visitor’ Entry Pass.  When identified, immediate entry will be allowed.

·          Unexpected Visitors - Inquire whom the visitor wants to see and the purpose of the visit. Call the person to be visited or his/her secretary and advise him/her accordingly. If the visitor will be received, the guard will:

     a.  Request the visitor to register in the Registry Book.

     b.  Request the visitor to leave with him any kind of identification paper.  (ex. driver’s
          license, company/school ID with picture)

     c.    Issue a visitor’s ID and give the visitor directions.

     d.    Remind the visitor to wear the ID and advise him/her to use the same gate  when
          leaving the school. 

     e.  Upon leaving the campus, the visitor shall return the Visitor’s ID to the Control
          Security that will return to him/her the identification card s/he deposited.

·        Visitors accompanied by a student will be processed in the same manner as an unaccompanied visitor and will be issued the corresponding Visitor’s Pass.

·         No vendor, seller, agent, marketing representatives and the like will be allowed to enter the campus unless they are authorized by the Unit/Office Heads.  If they are so authorized,  they may roam around the campus only when accompanied by an authorized representative.  They will be issued a Visitor’s Pass.

·         Car drivers, Private Nurses, Bus Mothers and the like escorting and/or fetching students to and from the campus shall be issued a car pass and ID cards from the Security Office to enable them to enter the campus.  They shall be allowed access only to designated reception areas. They are also required to be in the proper dress code while inside the school compound.

·        Student activities, sports competitions, make-up classes and other gatherings shall be allowed only with the written approval of the following offices.

     1.   Unit/Office Heads

     2.   Student Affairs / Activities Office

     3.    Institutional Sports Office

·         A list of participants in the aforementioned activities must be attached to the written authorization coming from the respective offices in order that the guards at the Entry Point shall be guided accordingly.  Persons not included in the list will be allowed entry only upon presentation of a written guarantee by the Head of organization conducting the activities and shall be issued a Visitor’s Pass.

·         Entry of School Personnel into the school campus during non-working days shall be recorded in the logbook including the purpose and time  of such visit for reference.
 

Vehicles

·         Motorist coming into the campus shall strictly observe the rules and regulations on speed limits, traffic and driving procedures and road courtesy.

·        The issued car pass/sticker is non-transferable. This car pass/sticker will be confiscated if the owner/driver is found violating this rule.

·        The management has no responsibility or accountability for any loss or damage of any accessories or personal belongings inside the vehicles while it is parked inside the school campus.

·        Car Pass/Sticker  (Drop and Pick)  will be issued to all parents with cars/vehicles upon approval of a valid application form supported by a photocopy of the following documents:

     1.    Certificate of Registration

     2.    Official Receipt

     3.    Driver’s License

·        The car pass/sticker must be visibly posted at the front windshield of the car on the passenger side.

·        Car-riding visitors shall park their vehicles in the designated parking space for visitors.

·        Delivery vehicles will be allowed entry into the campus only after presentation of the corresponding delivery receipt.  The Check point guard  will inform the Control Security regarding delivery and in turn calls the Purchasing Office to confirm that delivery is expected.  Control Security will inform the Checkpoint Guard and the delivery vehicle will be directed to a designated delivery area.  The Checkpoint Guard will advise the Basement Guard  to handle the monitoring and counting of deliveries.

·        The SSC Management reserves the right to request the vehicle owners or drivers to open the compartment of the vehicle for security inspections anytime.

·        Smoking/Drinking or Gambling inside parked vehicles inside the campus is strictly prohibited.  

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